Bylaws

BY-LAWS OF 

THE CINCINNATI CURLING CLUB INC. 

ARTICLE I – POWERS, PURPOSE AND CAPACITIES 

SECTION 1. Name. The name of this Corporation shall be the Cincinnati Curling Club Inc (Club). 

SECTION 2. Powers. This Club shall have the power to do all and everything necessary and proper for the accomplishment of its principle purpose of promoting and developing the sport of curling, and operating a curling club in the greater Cincinnati Ohio area. 

SECTION 3. Purposes. To develop programs for youth, adults and seniors which will lead to local, national and international competition. To develop relationships with other curling clubs and organizations in the United States and throughout the world. 

SECTION 4. Capacity. The Club shall have the same capacity to act as if possessed by natural persons in order to accomplish its purposes, providing such action is not contrary to the law. 

ARTICLE II – AUTHORITY 

Without limiting or enlarging the above provisions, Cincinnati Curling Club Inc. shall have such powers as are provided by the laws of Ohio. 

ARTICLE III – MEMBERS 

SECTION 1. The Club shall be managed by a Board of Directors (Board) which shall consist of such numbers as are decided at the annual meeting, but not less than four (4) persons. The Board of Directors shall be responsible for the day to day operation of the Club and shall be responsible for ensuring that those operations comply with the purposes of this document. 

SECTION 2. The members of the Club shall consist of those persons whom have paid an annual membership fee as set by the Board of Directors. The Board of Directors may designate different classes of membership and the fee therefore. Any person regardless of race, creed, color, religion, sex, age or national origin who is genuinely interested in the objectives of the organization may become a member. 

SECTION 3. Resignation shall be in writing to the Club and may be accepted by the Board of Directors provided the member resigning has discharged all his/her Club dues and obligations. Members may be considered as having resigned if dues and other fees have not been paid by the deadline established by the Board of Directors. 

ARTICLE IV - MEETINGS OF THE MEMBERSHIP 

SECTION 1. The Club will have the right to conduct elections and member decisions by means of electronic/digital voting (e.g. voting on a web site, app or e-mail, etc.). 

SECTION 2. The annual meeting of the Club shall be held between the end of the curling season and June 30, the time and place to be set by the Board of Directors. The Secretary shall give notice of the Annual Meeting by postal mail or electronic/digital means to each member at least five (5) days before the Annual Meeting. The notice shall include a proxy and/or absentee ballot for those not able to attend. 

SECTION 3. Special meetings of the Club membership may be called by the Secretary at the request of (1) three or more Directors, (2) the President or (3) written application by fifteen percent (15%) or more of the voting members of the Club. The Secretary shall notify the membership of all special meetings at least seven (7) days in advance of such meetings. The notice of the special meeting shall state the purpose or purposes of the meeting and shall designate the time and place of the meeting. No business shall be considered at a special meeting that is not referred to in the notice. 

SECTION 4. A quorum at any meeting of the membership of the Club shall consist of fifty percent (50%) of the voting members present in person, by absentee ballot, or by proxy. Once a quorum is achieved, all decisions of the general membership shall require a majority of the quorum unless otherwise specified in these Bylaws. 

SECTION 5. The rules of order, as contained in Robert’s Rules of Order, when not inconsistent with these Bylaws, shall govern the meetings of the Club and the Board of Directors. 

ARTICLE V – MEMBER CONDUCT 

SECTION 1. Any member of the Club who has violated any provision of these Bylaws, Code of Conduct or any promulgated rule of the Club, or has engaged in conduct detrimental to the welfare or spirit of the Club which may endanger the peace and good order of the Club may, by vote of the majority of the Board members present, be reprimanded or suspended from some or all of the privileges of the Club for a fixed period. 

SECTION 2. Any member who receives a notice from the Board of reprimand, suspension, or expulsion shall have the right to appeal the decision of the Board within fifteen (15) days of the date of the notice. The notice of appeal must be made in writing to the Secretary of the Board prior to the expiration date of the notice period. The Secretary shall schedule a special meeting with the member within three (3) days of receipt of their notice where they will present their appeal. The Board of Directors will act on the member’s appeal and will notify the member of the results of the appeal within three (3) days of the appeal meeting. The decision of the Board in any such case is final. An expelled member may petition the Board for readmission to the Club the following season. 

ARTICLE VI – OFFICERS AND MEMBERS-AT-LARGE 

SECTION 1. Number and Election. The officers of the Club shall be a President, a Vice-President, a Secretary, and a Treasurer. Members-at-Large will consist of a Director of Cold Room Operations, a Director of Warm Room Operations, and a Finance Chairperson. Collectively referred to as The Board of Directors. 

SECTION 2. The Board of Directors shall have the control and management of the buildings, property, affairs and business of the Club. 

SECTION 3. If a Board member is elected or appointed to multiple positions he/she can only cast one (1) vote for any decisions or affairs that the Board of Directors are considering. 

SECTION 2. President. The President shall preside at all regular and special meetings of the Board of Directors and at the Annual Meeting. The President shall execute all deeds, bonds, and other instruments to be executed on behalf of the Club when authorized by the Board of Directors, and shall set the date for all meetings of the Club after consultation with the other Board members. 

SECTION 3. Vice President. The Vice President shall perform any and all duties of the President in the President’s absence or inability to act. In the absence or inability to act of both the President and Vice President, the Board of Directors shall elect one of its members as President pro-tem who shall be vested with all the powers of the President during the absence or inability to act of the President and Vice President. 

SECTION 4. Secretary. The Secretary shall keep a record of the affairs for the Club, including minutes of all meetings of the Directors and all votes taken. The Secretary shall give notice of all meetings to the general membership and shall be the custodian of all books, records, domain names and papers of the Club, excepting such as are held by the Treasurer. 

SECTION 5. Treasurer. The Treasurer shall keep an accurate record of all monies of the Club received and disbursed, and shall deposit all monies and valuables in the name of and to the credit of the Club in such bank of depositories as the Board of Directors shall designate, and shall perform the usual duties pertaining to the office of the Treasurer. The Treasurer shall be bonded in such amount as the Board of Directors shall designate. 

SECTION 6. Director of Cold Room Operations (Cold Director). The Cold Director shall be responsible for any and all equipment and personnel, whether volunteer or hired professional, responsible for maintaining the playing surface and any supporting structures necessary for that purpose. 

SECTION 7. Director of Warm Room Operations (Warm Director). The Warm Director shall be responsible for any and all equipment and personnel, whether volunteer or hired professional, for maintaining the cleanliness and operation of the warm room(s) space. The Ice Haus shall be considered inclusive to the warm room space. 

SECTION 8. Finance Chairperson. The Finance Chairperson shall set the strategy of loan repayment, strategy to control the Clubs costs, introduce tactical initiatives to address theft and other losses, secure any necessary financing, monitor invoices, money handling procedures, accounting and bank processes. 

ARTICLE VII – ELECTIONS 

SECTION 1. At the Annual Meeting Officers shall be elected to serve a two (2) year term. In addition, elections shall be held to fill the remaining term of any Officer positions vacated since the last annual meeting. The President and Secretary will be elected in odd years, while the Vice President and Treasurer in even years. Members-at-Large will be elected annually. The term of office of each board member elected shall commence on the day of election. 

SECTION 2. The election of all officers and members-at-large shall be a plurality vote of the voting members present, in person, by absentee ballot, or by proxy, unless otherwise specified in these Bylaws. 

SECTION 3. Nominations for the Board shall be made by the Board of Directors or by any member wishing to do so. 

SECTION 4. A Director may be removed from office for cause by an affirmative vote of two-thirds (2/3) of the directors at a duly called and held meeting on which removal of the board member is specifically listed as an agenda item. Three (3) consecutive absences from scheduled Board Meetings without due cause shall be deemed a resignation. 

SECTION 5. In case a vacancy shall occur within the Board of Directors, such vacancy may be filled by the Board of Directors until the next annual meeting. The un-expired term of any director shall be filled by interim election at the next annual meeting. 

ARTICLE VIII – FISCAL YEAR 

The fiscal year of the Club shall begin on the first day of July and end on the 30th day of June, in each year. 

ARTICLE IX - DUES, FEES AND ASSESSMENTS 

The Board of Directors shall set dues, fees, and any additional requirements for membership for any class of membership. The Board may also recommend that an additional assessment be paid by the members. Such proposed assessment shall be submitted to a meeting of the members entitled to vote. Notice of the proposed assessment, its purpose, its duration, the classes of members subject to the assessment, and the manner to which it shall be paid shall be provided to all members affected by the proposed assessment. 

ARTICLE X - BOARD AND OFFICER INDEMNITY 

The Club shall indemnify against all loss, damages and costs, including attorneys' fees, to the full extent authorized or permitted by law any individual who is a present Board member of the Club, who by reason of such individual's position is, or is hereafter made a party to a proceeding. The Board of Directors may purchase and maintain insurance against any liability asserted. 

ARTICLE XI – AMMENDMENTS 

Amendments to the Bylaws may be made at the Annual Meeting of the Club, or at a special meeting called for that purpose and providing that at such special meeting notice of the proposed change shall have been given by postal mail or electronic/digital means to each member at least five (5) days before the meeting. The notice shall include a proxy and/or absentee ballot for those not able to attend. A vote of two thirds (2/3) of the quorum shall be required for passage. 

ARTICLE XII – GUEST POLICY 

All guests must be accompanied by a member in good standing. All guests are required to sign the guest book. All guests are required to sign a waiver. All charges accrued must be settle by the members account or cash. Any guest who curls is required to pay the equivalent per session fee as set by the Board of Directors for social members. Any guest who curls in more than three (3) events annually, whether in league play and/or practice sessions, will be required to obtain membership. When becoming a member all guest fee’s will applied as a credit toward membership dues. 

ARTICLE XIII – CONSTRUCTION OF BYLAWS 

The interpretation of these Bylaws and all that is authorized by them shall rest with the Board of Directors. 

ARTICLE XIV – DISSOLUTION 

The Club is organized and intended for perpetual existence; however, in the event of dissolution, the same shall be done in accordance with the laws of the State of Ohio, and any remaining assets shall be distributed to societies, corporations, or organizations engaged in activities substantially similar to those of this Club.

Adopted xx/xx/2019

Cincinnati Curling Club

phone: (513) 401-5355

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